According to Federal and State regulations students receiving financial aid must maintain Satisfactory Academic Progress (SAP). The financial aid office at Charlotte Technical Center will monitor a student’s academic progress as a condition of eligibility for financial aid. Charlotte Technical Center will review a student’s academic progress in a program at the end of each payment period to determine if a student is eligible for a subsequent Title IV payment. This evaluation takes place at the point when the student’s scheduled clock hours for the payment period have elapsed, regardless of whether the student attended them. These requirements are applied to a student’s entire academic history at Charlotte Technical Center including transfer hours from other schools and including periods when financial aid was not received. A student is considered to be making satisfactory academic progress when the following requirements are satisfied:
1. Qualitative Standard (Cumulative Grade Point Average) – A student must maintain a minimum cumulative grade point average of 2.0, or as each program has stated. Students must satisfactorily complete at least (67%) of the attempted program clock hours, this is reviewed at the end of each payment period.
2. Pace of Progression
Students must complete a minimum of 67% of the cumulative credits attempted and complete their program within 150% of the program requirements. Transfer credits are included in this percentage
3. Quantitative Standard (Completion Rate) – A student must complete a minimum number of clock hours per program. Student must be making progress by completing at least 67.5% of the payment period and course work. If the student is behind in progress the student may not complete on time. Attendance must be in accordance with school policy. A student is expected not to exceed absences of 10% of a payment period and or 10% of the total program.
3. Maximum Time Frame – A student must successfully complete the program of study within its time frame. Federal regulations specify that the time frame may not exceed 150% of the published length of the program. Once a student exceeds the time frame for their program of study they are no longer eligible to receive financial aid.
Monitoring Satisfactory Progress – Charlotte Technical Center will monitor satisfactory progress after each payment period, (the normal payment period is 450 hours) or the payment period calculated for the program.
Warning – Students who fail to meet the minimum cumulative GPA of 2.0 or program GPA and/or fail to make satisfactory progress/pace are given a warning. Students placed on a warning remain eligible for financial aid for one payment period. After the warning period, one payment period, students must meet the cumulative GPA and completion rate, they must have earned the weeks of instruction time for that time period or financial aid will end. The student will no longer be eligible for Title IV Aid. There will be no appeal process or probation period.
Transfer Hours and Repeated Course work – If the teacher and admissions office decide to grant a student transfer hours from another institution those hours will count towards their completion rate.
Repeated course work counts towards total hours completed.
